Eurowaste srl is specialised in the management of incoming arrangements for scientific events and meetings:
Congresses / Conferences / Meetings / Workshops / Training courses / Team Building / Trade Fairs and Exhibitions / Webinars, etc.
Our company adopts a comprehensive events organisation strategy, ensuring meticulous focus right down to the smallest detail throughout all stages of the organisation.
Based on the aims and participant targets set by the client, the specific events budget, the international reach of the event, specific focus of partners and sponsors and reproducibility of the event, Eurowaste develops a purpose-designed event format for the client based on the following activities:
Event concept and design:
Definition of the name and format structure (bearing in mind the potential reproducibility of the main event): duration in days, session format (workshop / round tables / B2B / meeting / European projects / start-up participation / other practical activities / technical task-force meetings for professionals / company exhibition
Support to the Scientific Secretariat in defining the technical and scientific programme
Conception and organisation of social events
General assistance in initial start-up of the event
Budget Planning: feasibility studies, analysis and drafting of turnkey event management and planning (administrative and financial) and provision of regular client updates; supplier quotes
Graphic design and conference material: Creation of seminar logo / Graphic concept and design of advertising material (e.g. bilingual flyer and advertising page) / Advertising banners for online circulation / Printed conference programme / Materials for event set-up: signage, posters, roll-up banners / Speaker and Delegate / branded merchandising / other
Website development: creation of a personalised website (photo composition, graphics, text, fillable forms for online registration and management of scientific content / website management and updating throughout the pre-event period
Communication: integrated event promotion marketing campaigns, graphic concept and design, website, social media marketing, filming of videos, processing of mailings and newsletters, Press Office.
Sponsor liaison: sponsor and co-sponsor identification and management; creation of innovative, personalised sponsor opportunities; design, creation and marketing of exhibition stands; design and set-up of exhibition areas and stands
Speaker and Author management: speaker liaison, collection and management of scientific contributions (also using fillable forms) / Collection of PowerPoint presentations and creation of an official presentation template
Admin Secretariat: management of registrations
Venue sourcing and Catering: venue and location search (historic villas and buildings, museums, conference centres) sourcing of high-profile event caterers: coffee breaks, lunches, dinners, gala dinners, etc.
Logistic planning and coordination: timeline drafting, meeting and workshop organisation, organisation of technical tours
Other: liaison with institutions to obtain authorisations and/or patronage
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