Eurowaste Srl specializes in Incoming services for scientific and corporate events.
We handle hospitality and full organization for: international conferences and meetings + incentive trips and team building + workshops, training courses, and study days
From conference design to full scientific and administrative management, we handle every phase of your event: abstract submissions, scientific programs, communication, sponsors, logistics, and spatial setups. We provide full, tailored support to create events that elevate research and promote meaningful scientific dialogue.
Planning & strategy ❯ Event concept design, strategic development, and general workflow planning
Budgeting and quote management ❯ Detailed financial budgeting and comprehensive supplier quote requests
Venue, catering, and services ❯ Selection and contracting of conference venues, catering solutions, and technical services
Scientific secretariat ❯ Setting up scientific committees, defining key topics, managing abstract submissions, designing innovative session formats, and drafting the program
Organizing secretariat ❯ Managing participant communications, overall coordination, social program design, local logistics, and handling official institution permits and sponsorships
Communication and graphic design ❯ Event branding, website and app creation, social media strategy, pre-event press management, conference materials, and attendee welcome kits
Planning and coordination ❯ Overall event direction to ensure smooth execution and strict adherence to the scientific program schedule
Hospitality and reception ❯ Desk registration management, dedicated international delegate support, and speakers’ room coordination
Technical services ❯ Professional technical direction, audio/sound management, main stage projection, and hybrid streaming solutions
Social events ❯ Organization and coordination of gala dinners, welcome receptions, and themed evenings
On-site staff ❯ Dedicated on-site presence to quickly and effectively resolve any technical or logistical issues
Photo and video services ❯ Professional on-site photo coverage and high-quality video production
Follow-up and acknowledgments ❯ Sending official thank-you letters to speakers, institutions, sponsors, and attendees, alongside commercial follow-up management
Reporting and final evaluation ❯ Drafting the comprehensive final event report and delivering the complete participant list
Data analysis and statistics ❯ Processing attendance metrics, statistical data, and qualitative analysis of satisfaction surveys
Proceedings and media content ❯ Data gathering, publication of event proceedings, and creation of dedicated video and photo galleries
Press and media review ❯ Tracking, collecting, and sharing all media coverage, news articles, and press contributions